Leawood
Baptist Church
Church office (913) 649-0100
Fax (913) 649-4872
8200 State Line Road, Leawood, KS 66206
CONSTITUTION
AND BYLAWS
OF LEAWOOD BAPTIST
CHURCH
[Adopted 2003]
We declare and establish this Constitution and Bylaws for the preservation and security of the principles of our faith and so that this body may be governed in an orderly manner. This Constitution and Bylaws will preserve the liberties of each individual Member and Associate Member of this Church and the freedom of action of this body in its relation to other churches.
The Holy Bible is the inspired Word of God and is the basis of any statement of faith. The Church subscribes to the doctrinal statement of the BAPTIST FAITH AND MESSAGE as adopted by the Southern Baptist Convention in 1963. We band ourselves together as a body of baptized believers in Jesus Christ personally committed to sharing the good news of salvation to lost mankind. The ordinances of the Church are Baptism and the Lord’s Supper.
We affirm the Baptist distinctives of the lordship of Jesus Christ, salvation by grace through faith for works, the inspiration and authority of the Bible as God’s word, believer’s baptism by immersion, the priesthood of all believers, and the separation of church and state. We encourage openness and diversity of all believers, regardless of race or sex, in the living and expressing of the Christian faith, and we desire for everyone to know and grow in the knowledge and understanding of the Good News of Jesus Christ.
SECTION 1: OUR PURPOSE (Adopted May 2003)
To love God with all of our heart, soul, strength, and mind; to love our neighbors as much as ourselves; and to make disciples of Jesus Christ.
SECTION 2: OUR MISSION (Adopted May 2003)
To help one another as a community of faith to accomplish our purpose in the context of our Baptist distinctives and Church distinctives.
We subscribe to the doctrinal statement of the 1963 BAPTIST FAITH AND MESSAGE. We celebrate the ordinances of Baptist and the Lord's Supper. We affirm our Baptist heritage by supporting:
· The inspiration and authority of Scriptures in all matters (Bible freedom)
· Salvation by grace through faith, not by works (soul freedom, competency of the soul)
· The priesthood of all believers (soul freedom)
· Believers Baptist by immersion
· The separation of church and state (church freedom)
· The freedom of religion (religious freedom)
· The autonomy of the local church (church freedom)
We seek to serve Christ as a church that:
· Believes all Christians are ministers
· Celebrates the diversity of all believers in the service of Christ
· Affirms the generational, cultural, socio-economic, and other differences in people
· Affirms the ministry of women and men in all capacities of Christian leadership
· Identifies and incorporates the spiritual gifts and talents of members
· Strives to cooperate in ministry and missions with a variety of Christian groups in ways that do not compromise our faith and beliefs
We seek to accomplish our purpose and mission through the following endeavors:
· Worship of God
· Prayer
· Study of the Bible
· Establishment of Christian Community and Relationships
· Training for the living of the Christian Faith in the World
· Promotion of Christian Ministry and Service inside and outside the Church
· Bearing Witness of the Gospel inside and outside the Church
Believing in the Lord Jesus Christ as our personal Savior and Lord and having been baptized as a symbol of death and new life in Him, we do solemnly and joyfully enter into covenant with one another as one body in Christ for the purposes as stated in this Constitution.
Although the government of this Church is vested in the body of believers who compose it and is not subject to the control of any other ecclesiastical body, it recognizes and sustains the obligations of mutual counsel and cooperation, which are common among Baptist churches. Insofar as is practicable, this church will cooperate with and support the Kansas City Kansas Baptist Association, the Kansas-Nebraska Convention of Southern Baptists, the Cooperative Baptist Fellowship of Missouri, the Southern Baptist Convention, and the Cooperative Baptist Fellowship.
This Church is an autonomous body, operating through democratic, congregational processes under the lordship of Jesus Christ. The Membership retains unto itself the right of exclusive self-government in all phases of the life of this church.
A. The Membership reserves the exclusive right to determine who shall be Members of this
Church and the conditions of such Membership.
B. There shall be two classifications of Membership: Member and Associate Member.
A. To be a Member of this Church, an individual must have confessed Jesus Christ as Savior
and Lord, must have been baptized by immersion, must have affirmed the Constitution of this Church, and must have had their request for Membership approved by the congregation at a Church Decision Meeting.
B. Candidates may offer themselves for Membership in this Church by being presented to the
Church at any regular worship service in any of the following ways:
1. By profession of faith and for baptism according to the practice of this Church.
2. By promise of a letter of recommendation from another Baptist Church.
3. By statement of prior profession of faith and believer’s baptism by immersion by a
church of like faith and order from which a letter is not obtainable.
Candidates for membership shall be presented to the Church at a Church Decision
Meeting. Should the request for Membership fail to receive approval, the matter shall be referred to the Pastor and the Deacons for an investigation and the making of a recommendation to the Church.
A. To be an Associate Member of this Church, an individual must have confessed Jesus
Christ as personal Lord and Savior, must have affirmed the Statement of Purpose of this
Church as stated in this Constitution, and must have had their request for Associate
Membership approved by the congregation at a Church Decision Meeting. Immersion
baptism and/or termination of membership in another church is not required.
B. Candidates for Associate Membership may offer themselves for Associate Membership by
being presented to the Church at any regular worship service.
Candidates for Associate Membership shall be presented to the Church at a Church
Decision Meeting. Should the request for Associate Membership fail to receive approval, the matter shall be referred to the Pastor and the Deacons for an investigation and the making of a recommendation to the Church.
C. An Associate Member shall be allowed to participate and serve in all activities and
ministries of the Church with the following restrictions: Associate Members may not hold the office of Deacon, church officer, committee chairperson/coordinator, lay program director, or principal Bible study teacher. Associate Members cannot vote in Church Decision Meetings.
As members of Leawood Baptist Church we will commit outselves:
- To care for one another through prayer and deeds
- To participate in worship each week unless itll, out of town, or providentially hindered
- To participate in at least one spiritual growth opportunity in our church on a weekly basis, in addition to the weekly worship service
- To participate in at least one ministry/missions activity of our church each year
- To contribute regularly and faithfully to the financial needs of our church and its ministry
Membership of Members and Associate Members shall be terminated in the following ways:
A. Death.
B. Dismissal to another Baptist church.
C. Subsequent affiliation with a church of another faith or denomination.
D. Removal from Membership roll at the Member or Associate Member’s personal request.
E. Exclusion by action of this Church for failure to comply with section 4 of Article III, Responsibilities of Members and Associate Members, and upon Church compliance with Section 6 of Article III, Discipline of Church Members and Associate Members
SECTION 6: DISCIPLINE OF CHURCH MEMBERS AND ASSOCIATE MEMBERS
Should some serious issue exist which would cause a Member or Associate Member to bring harm to the general welfare of the Church, the Pastor and the Deacons shall endeavor to confront the issue according to the biblical principles set forth in Matthew 18:15-17, Ephesians 4:25-32, and Luke 6:31-36. All such proceedings shall be pervaded by a spirit of Christian kindness and forbearance with the goal of bringing the individual back into Christian community. If the Pastor and Deacons fail to resolve the issue, they may bring a recommendation to terminate Membership or Associate Membership to a Church Decision Meeting.
Any person whose Membership or Associate Membership has been terminated for any offense may be restored by vote of the Church, upon evidence of repentance and reformation.
A. The term “equipping” comes from Ephesians 4:11-13 where the Bible identifies various
church leaders being called to “equip the saints for the work of ministry”--RSV. This
Church shall call a Pastor and other ministry leaders to serve as “equippers” to the
congregation for the work of ministry.
B. Equipping Ministry Staff must be Members of the Church and duly elected by the Church.
C. Support Staff shall also be hired to support the ministry of the Equipping Staff and the
Church.
A. DUTIES: The Pastor is responsible for leading the Church in functioning as a New Testament church. The Pastor shall lead the congregation, the organizations, and the Church staff in performing their tasks. The Pastor is to perform pastoral responsibilities as outlined in a formal job description.
B. CALL: The Church recognizes its right to call a Pastor and further recognizes its responsibility to seek God’s will in the process.
1. SEARCH: When a vacancy occurs in the office of Pastor, a Pastor Search Committee
shall be formed according to the guidelines contained in the Pastor Search Committee policy.
2. ELECTION: The election of the Pastor shall take place at a special Church Decision
Meeting called for that purpose. At least two week’s notice of the time and place of this meeting shall be given by letter to the Membership of the Church at their last known address as reflected in Church Membership records. Voting shall be by ballot. An affirmative ballot of not less than three-fourths of the Members present and voting shall be necessary. Should the candidate recommended by the committee fail to receive a three-fourths affirmative vote, the meeting shall be adjourned without debate and the committee shall seek out and recommend another candidate.
C. TERMINATION: Termination shall be by resignation of the Pastor or dismissal by vote of the Church.
1. RESIGNATION: The Pastor shall give thirty (30) days notice at the time of
resignation before terminating responsibilities as Pastor unless there is, between the Pastor and the Church, mutual agreement to the contrary.
2. DISMISSAL: The dismissal of the Pastor shall take place at a special Church Decision
Meeting called for that purpose. At least two week’s notice of the time and place of this meeting shall be given by letter to the Membership of the Church at their last known address as reflected in Church Membership records. Voting shall be by ballot. An affirmative ballot of not less than three-fourths of the Members present and voting shall be necessary to dismiss the Pastor. Should the action fail to receive a three-fourths affirmative vote, the meeting shall be adjourned without debate, and the Pastor shall be retained. All actions must comply with provisions of the personnel policy regarding termination.
The Church shall call Equipping Ministry Staff as needed.
A. Equipping Ministry Staff members (Assistant Minister, Minister of Education, Music, Youth, etc.) other than the Pastor shall be recommended to the Church by the Personnel Committee and employed by three-fourths vote of those present and voting at a Church Decision Meeting.
B. A job description shall be provided for each staff position and maintained current by the Personnel Committee.
C. An annual review of each Equipping Ministry Staff member shall be conducted separately by both the supervising staff member and the Personnel Committee.
A. Financial secretary, secretaries, clerks, janitors, nursery workers, cooks, and other Support
Staff as needed shall be employed directly by the Personnel Committee or by them upon
recommendation of the appropriate supervising staff member.
B. A job description shall be written when the need for Support Staff is determined.
C. An annual review of each Support Staff person shall be conducted by the appropriate
supervising staff member and forwarded to the Personnel Committee.
Those holding a Church office must be Members of the Church according to Article III, Section 2, of the Bylaws and duly elected by the Church.
In accordance with the biblical meaning of the word, a Deacon shall be a servant of the Church. The supreme example and teacher of servanthood is Jesus Christ. Jesus demonstrated his servanthood by ministering to the needs of people as demonstrated in the Scriptures (Luke 22:27, Matthew 25:31-46). The Bible places no gender restrictions upon servanthood (Galatians 3:27-28). Men and women alike are to be servants. The Bible identifies Phoebe as a female Deacon in Romans 16:1-2. The reference to “women” in 1 Timothy 3:11 holds women Deacons to the same spiritual characteristics as male Deacons as described in 1 Timothy 3:8-13.
Deacons are to:
· Model the servant ministry of Christ in the Church.
· Perform the duties of the Deacon ministry as outlined by the Church in a Deacon ministry handbook.
· Assist the Pastor and staff in the administration of the ordinances of Baptism and the Lord’s Supper.
· Lead the Church by example to engage in a fellowship of worship, witness, education, and application.
The Church shall strive to establish and maintain the number of active Deacons necessary to accomplish the assigned tasks. Deacons shall be nominated and elected by the Church. This process shall be under the guidance of the current, active Deacon body. Deacons shall be Church Members who have demonstrated a love for Jesus Christ, a love for the Church, and a striving to live the ideals for Deacons declared in 1 Timothy 3:8-13. Deacons shall serve a three-year term and shall be eligible for re-election after the lapse of at least one year. The Church shall ordain newly elected Deacons who have not been previously ordained by the Church or by a Baptist church of like faith and order. In the case of death, resignation, removal, or incapacity to serve as a Deacon, the Church may elect another Deacon to fill the unexpired term. No Deacon shall serve more than three consecutive years.
The Church appreciates the valuable contributions that have been made by those Deacons who are no longer able to actively perform all of the duties of a Deacon. The position of Deacon Emeritus is created to recognize past services and ministries of a Deacon at Leawood Baptist Church. A Deacon may be honored as Deacon Emeritus after nomination by the current, active deacon body and election by the Church.
The Moderator shall be a person other than the Pastor or a staff member, and preferably a Deacon. The Moderator shall serve as a Director of the Corporation; preside at all Church Forums and Decision Meetings; serve as chair of the Church Council; and cooperate with the Church Staff, Deacons, and elected leadership in promoting the general welfare of the Church. The Moderator shall be elected for a term of one year and may hold office for two consecutive years only.
There shall be an Assistant Moderator with the same qualifications as the Moderator who shall serve in the absence of the Moderator.
The Clerk of the Church shall be a person other than the Pastor or a staff member. The Clerk shall serve as a Director of the Corporation; serve as Secretary of the Church Council and Church Forum and Decision Meetings; and keep a suitable record of all actions of the Church filed in the Church Office. The Clerk is responsible for keeping a register of the names of Members and Associate Members with dates of admission, dismissal, or death, together with a record of baptisms. The Clerk shall issue letters of dismissal voted by the Church, preserve on file all communications and written official reports and give legal notice of all meetings where such notice is necessary, as indicated in these bylaws.
The Church may delegate some of the clerical tasks to the Church Secretary. All Church records are Church property and shall be filed in the Church Office. The Clerk shall serve as a Director of the Corporation and shall notify the appropriate Kansas State official at the beginning of each Church year of the names of Officers of the Corporation. The Clerk shall be elected for a term of one year and may hold office for two consecutive years only.
There shall be an Assistant Clerk with the same qualifications as the Clerk who shall serve in the absence of the Clerk.
The Treasurer shall be a person other than the Pastor or a staff member. The Treasurer shall account for the financial affairs of the Church and follow the financial policies of the Church. The Treasurer shall receive weekly reports from the Church Tellers regarding income; consult with the chairperson of the Finance Committee in regard to expenditures when necessary; consult with the Financial Secretary in regard to record keeping and prepare a monthly report of the finances for the Church.
The Treasurer, in consultation with the chairperson of the Finance Committee and the Financial Secretary, shall be responsible for keeping all books, records, and accounts, as well as an inventory of all financial assets as permanent property of the Church. Such books and records shall be made available for inspection by any Member of the Church upon request.
The Treasurer shall also serve as a Director of the Corporation. The Treasurer shall be elected for a term of one year and may hold office for two consecutive years only.
There shall be an Assistant Treasurer with the same qualifications as the Treasurer who shall serve in the absence of the Treasurer.
The Treasurer and Assistant Treasurer shall serve as ex-officio members of the Finance Committee.
SECTION 5: CONTRIBUTIONS SECRETARY
The Contributions Secretary shall be a person other than the Pastor or a staff member. The Contributions Secretary shall receive the collection envelopes after the money has been removed and counted according to Church Policy. The Contributions Secretary shall oversee the confidential storage of contribution envelopes and posted contributions records for reference for a period of seven years and shall also be responsible for the confidential destruction of contribution records that predate the seven-year period. The Contributions Secretary shall keep accurate individual records for each family unit, unless requested otherwise by the family, and shall mail quarterly statements to all contributors. The Contributions Secretary shall be available to Members or Associate Members who wish to review their personal contribution record.
The Contributions Secretary shall be elected for a term of one year and may hold office for a total of five consecutive years only.
The Historian shall be responsible for collecting, recording and preserving data pertinent to the activities of the Church.
The Historian shall be elected for a term of one year and may hold office for five consecutive years only.
In accordance with Kansas statutes and the Church’s Articles of Incorporation, the Church has established a Board of Directors which shall be composed of five members: Moderator, Treasurer, Church Clerk, Deacon Chairperson, and one Member-at-Large. The Member-at-Large shall be a Member of the Church and shall be elected for a term of one year and may serve a total of three consecutive years only. The Board of Directors shall hold office until their successors are elected. The Board of Directors may exercise only such powers and perform such acts as authorized by the Membership of the Church or as required by Kansas statutes and laws.
The Officers of the Corporation shall be as follows: the Moderator shall serve as President, the Church Clerk as Secretary, and the Treasurer as Treasurer of the Corporation.
SECTION 8: CHURCH COUNCIL [Amended August 2002 and November 2002]
The Church Council shall have overall responsibility for the functioning of the Church as recommended by the Church Members, officers, organizations, and committees. It shall provide overall accountability of the committees and programs to the Church body. The Council shall continually review the progress of the Church and recommend to the congregation objectives and Church goals that will promote the work of the Church. The Council shall have the privilege of bringing before the congregation in Church Forums and Decision Meetings such matters as it deems appropriate. However, all matters agreed upon by the Council, calling for action not already authorized, shall be referred to the Church for approval.
The membership of the Church Council shall consist of the Moderator, Church Clerk, Treasurer, Deacon Chairperson, Sunday School Director, W.M.U. Director, Finance Committee Chairperson, Children’s Ministry Council Chairperson, Youth Ministry Council Chairperson, Property Committee Chairperson, Leadership Resources Committee Chairperson, Personnel Committee Chairperson, the Director-at-Large, and one Church Member-at-Large. The Equipping Ministry Staff shall be non-voting members.
Length of term on the Church Council shall be determined by the length of term of the leadership position that places an individual on the Church Council. The Church Member-at-Large shall be selected for the purpose of balancing the representation of the church membership on the Church Council and shall serve non-consecutive, one-year term.
The Church shall have standing committees and ministry councils as it deems appropriate to effectively execute the work of the Church.
All standing committee and ministry council members shall be nominated by the Leadership Resources Committee and elected by the Church. Standing committee and ministry council members shall serve a three-year term and shall be eligible for re-election after the lapse of at least one year. In an attempt to achieve continuity as well as inclusiveness in leadership, committee and ministry council members shall be elected according to a rotation system with one-third of the membership elected each year.
When standing committee or ministry council membership is designated by title, the title holder shall be a member of that committee only while an incumbent of that title.
Special committees or task groups may be elected by the Church or appointed by the Moderator as required. Rules governing these special committees or task groups shall be determined when the committee or group is established.
The Moderator shall be an ex-officio and non-voting member of all committees and ministry councils; staff liaison assignments shall be made annually and reported to the Church.
All organizations of the Church shall be under Church control. All officers shall be elected by the Church and shall report regularly to the Church. It is understood that the Pastor (or designated staff member) and the Moderator are ex-officio and non-voting members of all organizations named, and their leadership is to be recognized.
The Church shall establish the necessary programs to accomplish the Church’s Purpose as stated in Article II of the Constitution. The Church shall establish and publish all necessary explanations and job descriptions for each program.
SECTION 1: CONGREGATIONAL MEETING COVENANT
Congregational
meetings shall be governed by the CONGREGATIONAL MEETING COVENANT which states:
We desire in our congregational meetings to speak the truth in love, acknowledging
that we are members of one another in the body of Christ, His church (Ephesians
4:15-16, 25). We
seek the mind of Christ through open dialogue and mutual prayer (Ephesians
4:25, 6:18, Romans 8:26-27). We covenant together to act in Christian love
in all that we say and do, by pledging to be patient and kind with one another,
not jealous or boastful, not arrogant or rude, not insisting on our own way,
not being irritable or resentful, not rejoicing at wrong, but rejoicing in
the right, bearing with one another in Christian belief and hope, and committing
ourselves to take whatever time is necessary to achieve spiritual sensitivity
and integrity in our conversations and decisions (1
Corinthians 13:4-7).
A. DESCRIPTION OF CHURCH FORUMS: The
Church shall establish regular Church
Forums. These Forums shall serve as times when Church Members assemble, in the
context of Christian love and prayer, to discuss Church issues and ministry with the
Church staff, other church leaders, and Church Members. Forums shall include the
reporting of decisions, which have been made by Church staff and Church leaders, and
discussion of potential or pending decisions. The intent of the Forums is to facilitate
communication and understanding among Church Members, Church leaders, and Church
staff in an attempt to know and follow the will of God in all ministries of the Church and
in all decisions made. Forums
shall also serve as preludes to Church
Decision Meetings.
Items discussed in a Forum, which are determined to need a decision by the Church as a
whole, shall be put on the agenda of a Church Decision Meeting. At least one and
preferably two Forums should be held prior to any Church Decision Meeting so that all
issues can be thoroughly discussed and subjected to prayer. All Church Forums shall be
governed by the Congregational Meeting Covenant and the Church Forum Guidelines.
B. GUIDELINES FOR CHURCH FORUMS: Each Church Forum shall be led by the
Moderator, who shall seek to lead the Church to function according
to the Congregational
Meeting Covenant. The Moderator may also establish a set of guidelines or rules for the
dialogue to assure sensitivity and fairness to all. Each meeting should begin with prayer
and the reciting of the Congregational Meeting Covenant by all Members present. Each
Forum should include the following:
1. An opportunity for Church staff, other Church leaders, and Church Members to share
a report, request, concern, suggestion, or any other item or issue deemed
important to the Church and the Church’s ministry -- whether on behalf of the
Church’s leadership, an organization in the Church, or individual Members.
2. Break-outs (when appropriate) into small groups of no more than ten to a group to
facilitate dialogue, discussion, and prayer concerning various issues. Reports from
the small groups could be brought back and presented to the Church as a whole.
3. Periodic times of prayer (in small groups and in the large corporate church gathering)
as the Church seeks the mind of Christ in their sharing.
4. Clear reporting of decisions made by Church staff and other Church leadership in
accordance to their responsibilities.
5. Clear identification of items or issues, which need to be taken
to a Church Decision
Meeting, with assurance that any item or issue to be taken to a Decision Meeting has
received adequate communication, discussion, and prayer.
SECTION 3: CHURCH DECISION MEETINGS
A.
DESCRIPTION OF CHURCH DECISION MEETINGS:
The Church shall establish Church
Decision Meetings as needed. Decision Meetings shall serve as times for Church Members to make
decisions which require Church-wide action, while meeting in the context of
Christian love and prayer and seeking the will of God. Only items previously presented and discussed
in a Church Forum shall be presented
to the congregation for a decision in a Decision Meeting, and then only if such a request was determined in
a Church Forum, with the exceptions
of decisions involving the addition and deletions of Church Membership and
the election of Members to serve in various leadership capacities in the Church
which can be voted on without having been presented in a previous Church Forum. The ultimate hope for a Decision
Meeting is for the Church to arrive at mutual decisions that accomplish
the will of God. A two-thirds vote
of the Church Members present and voting shall be necessary for the affirmation
and confirmation of any Church-wide decision.
All Decision Meetings shall
be governed by the Congregational Meeting
Covenant and the Church Decision
Meeting Guidelines. If, during
the process of a Decision Meeting,
it is determined that an item or issue facing Church vote needs significant
change from the original proposal, the
Members present shall postpone the decision until notification of the requested
change can be communicated to the Church-at-large and presented in a Church Forum, where it can be further discussed
and subjected to prayer before it is again brought to a Church Decision Meeting.
B. GUIDELINES FOR CHURCH DECISION MEETINGS: Each Church Decision Meeting shall be moderated by the Church Moderator, who shall seek to lead the Church to function according to the Congregational Meeting Covenant. The Moderator may also establish a set of guidelines or rules for the dialogue to assure sensitivity and fairness to all. Each Decision Meeting shall begin with prayer and the reciting of the Congregational Meeting Covenant and shall include the following:
1. A written description of each item or issue requiring a decision from the Church.
Discussion should be limited to clarification and answering questions because
the item or issue shall have been discussed in detail already in a Church Forum.
2. Periodic times of prayer as the Church seeks the mind of Christ before making
decisions.
3. Voting procedures that provide clear decisions by the Church, e.g., voice vote, show
of hands, secret ballot.
C.
SPECIAL DECISION MEETINGS: It may
be necessary for the Church to call a Special
Decision Meeting at a time other than the regular Church Forum.
1. A Special Decision Meeting should be rare and called only because of the urgency for
the Church to make a decision.